The Challenge Canvas
This blog post is about the canvas challenge and why it is a useful tool when you are starting an innovative project.
Why a Challenge Canvas?
TLDR: because defining a good challenge before you start a project is very hard.
At Novum, the innovation lab of the Dutch Sociale Verzekeringsbank (SVB), we try to improve the standard of living or our citizens by making use of innovative ways of working and new technology. In aiming to do so we combine Design Thinking, Lean Startup and Agile techniques to help solve problems experienced by our clients.
In the two years of our existence, and after many lessons learned, we realized that finding and creating innovative solutions is not the hardest part of our work. Instead, our toughest challenges lie in finding the right definitions or problems to be solved. A good challenge should be clear and specific, addressing an actual problem that can probably be solved in an innovative way.
When we invite management or other clients to present us with challenges worth solving, the most commonly used answer will be something using the following formula:
Solve [backlog item with a low priority]
with [latest technology hype].
Let's take a look at an example:
“Could you reduce the high amount of mistakes being made
when customers fill in form X when applying for service Z with AI? ”
With a challenge formulated like this it is very tempting to get all excited as an innovator. The question is, if this is rightly so ...? Let's examine the challenge more closely, and find out why we feel it is a bad start for innovation.
"Could you reduce the high amount of mistakes ..."
The question you would ask at the start of a normal project is “by what percentage should the mistakes be reduced?” But from an innovation perspective, this is a silly question… NO mistakes should be the BHAG (big hairy audacious goal). The real question here is, why? Why should the number of mistakes be reduced? Is this to make a better customer experience? Reduce rework and costs? Or was it something the boss said should be solved just because…
As you see, asking the why question will give us more insight into what the current problem is that needs to be solved. If the real problem, in this case, was the high amount of rework and cost, the new challenge becomes “Could the high amount of rework and costs in the application process or service be reduced using AI?”. Taking an approach like this will provide a way larger playing field to innovate and much more room for exploring different possible solutions.
As a result, the real change the manager or client wants to achieve becomes much clearer, and measurable goals become much easier to define.
Now, when reading the challenge sentence again more closely, you might notice that it was formulated in a closed ("yes" or "no") way: "Could you do this or that ...?". The challenge is questioning your capability in a way that does NOT invite you to immediately define a solution. It is much easier to come up with clear challenges when they are formulated in an open-ended way, and the best way to do that is with the words "how might we ...?".
"... when customers fill in form X when applying for service Z ..."
This part of the sentence seems harmless but in fact, it is not. What putting it like this does, is implying form X should be part of the solution, thus making an implicit design choice, just before the innovation process has started. You don't want to be cutting or the many more exciting and innovative avenues are to explore. Why should it be given that the customer uses a form to apply for service Z? Who knows, could he just as well be using Alexa or Google voice?
"... with AI"
This is the part of the sentence that seems to give the challenge it's innovation street credit. "Why is this an innovative project?" "Well, because we will use AI" ... One might as well be putting a layer of frosting on a plate or spaghetti and declare it is a cake! Why? Well ... it has frosting, doesn't it?
This is why it is so crucial to keep asking your client / manager why he / she insists on using AI
In many cases, the answer will be that the client / manager sees this project as an opportunity to learn something about new technologies. If this is the case it is a good idea to make the learning part of the project explicit. As organization X we want to apply technology Y to process Z so we can learn if this is a technology worth further research and investments.
All in all, it has become only too clear to us that defining a good innovation challenge is not as simple as it seems… a very good reason why we created the challenge canvas:
The Challenge Canvas
As we became more and more aware of how difficult it is actually to apply our knowledge from the very start of a project, we decided we needed a practical canvas that forces us to ask the right questions from day one. Inspired by the business model canvas created by Alex Osterwalder this is what we created and how we use it:
Here, we fill in the description of the problem that needs to be solved. Problems get formulated through dialog within the team, with the client / manager and with customers. What we found is the best way to define a problem is by asking the “why?” - question over and over again. When approached in that way, the real core of the problem gets more and more clear, and will fully reveal itself in the end!
When defining a problem it is essential to be aware of who the people are experiencing that problem: The Target audience. Sometimes it may happen that more than one Target audience is in play, and it may even occur that the Target audience is actually (a part of) the problem. Since we are always using a human-centered design approach, this is very important input at the start of our innovation funnel. How else would we have a clue as to who this human is we are designing for…
In this field we describe what the desired measurable effects are that the proposed solution must be able to deliver. Please also note that the effect and output of the solution are not necessarily the same thing. For example, a reduction in the number of errors in an application process may be viewed as the output, while an increase in customer satisfaction would be the desired effect of the innovation process.
Being able to give a description of the desired effect in the future, one should also be able to give a description of the current situation and how it is likely to evolve if nothing is done about it. This is what we call the Baseline scenario. Defining this is important because it will enable proper measuring of the success and attribution of a project after it's finished. Trying to find these numbers in retrospect at the end of a project is not something you want to do. For example, in describing the current customer satisfaction score and the trend it is expected to follow, it may also be a good idea to take into account the efforts that are being made by other projects that are working on customer satisfaction.
This is to fill in a list of Partners that could be or help, or that are needed to solve the problem. These could be academics, industry liaisons, start-ups, and / or government institutions. Making this list is crucial because as innovators it is only too easy to get caught up in our own projects and to forget to ask for help and aim for co-creation with obvious partners.
Existing research and lessons
As it is very unlikely that your team is the first ever to try and solve a problem, compiling a list of available research related to that problem is essential. Digging around in your organization and finding the lessons learned from earlier projects is always a good way to go. Starting your project with insight into what is already known and what is still left to investigate will likely give you a good head start.
Roles and team behavior
It is our conviction that innovation can only be successful in the context of a great team. As the make-up and behavior of the team can make a big impact on the end result, it is the essence to properly define the roles that are needed in the team and to also describe a shared view of how the team should behave and interact to be successful.
Way of work
This part of the canvas should not be used to write down a big plan. It is meant for making a list, and in what order, or the innovation methodologies we want to apply when solving the problem.
The bulls eye of the canvas is to write down the catchy pitch that summarizes the challenge. Preferably this consists of only one sentence, beginning with "How might we ..."
How should the Challenge Canvas be used?
Well, of course, the canvas is meant to be used at the beginning of a project. But using it along the way, for updates and rewrites, when during the project new insights may have changed the original scope of it, may also prove to be a good idea. At Novum, we are not too scrupulous about starting a project if the canvas is not completely filled out yet. In those cases we just serve as a reminder that some parts in the project are still underdefined, and will probably need attention and research later on in the project.
The canvas can be freely downloaded from our website and used or changed as you please. We would really like to hear from you and learn from your experiences with it, so we can keep improving it.
The Challenge Canvas can be downloaded as pdf Lord
Read this article in Dutch? Click HERE